Employees are in possession of crucial or confidential information about office or business including client details – contact number and more, work structure, work process and salary structure. The leaking of critical business information can be hampering to your business. Here are some ways to prevent this.
Make Employee Background Checks
When an employer thinks to hire employees he might need more information on a candidate to make an informed decision. There are some types of information that business owners can use as part of a pre-employment check – credit reports, criminal records, medical and military service records. For criminal records, the extent to which an employer has the right to consider the criminal history of applicants differs for each state. It is not allowed for employers to discriminate based on disability or request medical records. But they can ask if the person in question can perform certain tasks.
Install A Video Surveillance System
Surveillance cameras help you keep track of where and when the theft happened. Often only the installation of cameras will make employees think twice before stealing. They can be effective if you tell the employees to check those videotapes offering feedback, based on the performance of their work. For example, they can watch these videos with them. It can track all active and discreetly work on computers in your network. Surveillance cameras offer several advantages: prohibited activity will be held on computers of the company, constant covert surveillance of all customers on the network, a collection of screenshots in real-time, to identify unauthorized activities, and increase employee productivity.
Install An Access Control System
The access control system allows you to decide who goes where in your building and at what time so that only authorized staff can access. Employees can even be identified through the issuance of special cards to visitors. It can also track when the employee enters the security zone.
Computer software for monitoring tracks and records all desktop activities of employees and thus reducing employee theft. It is better to use a trusted and occupational monitoring tool, even if the employer has to make some investment in purchasing the software. There are several functionalities of employee monitoring software, some of which are: record keystrokes, screenshots, monitor Internet and email, get access to information about used applications, track passwords, and more.
Educate Your Employees
It is very important to inform your employees about your policies and procedures related to fraud and internal controls to prevent fraud. Employees should know the disciplinary measures that can follow in cases of violations. Show your employees that they have to be aware of how fraud and theft can happen within your business.
You’ve already learned some of the best ways of employee theft prevention – they will help you to protect yourself and your business from possible security issues. Try them out and see the results yourself.